SOUPS 2020 Instructions for Presenters

These instructions are for presenters at the Sixteenth Symposium on Usable Privacy and Security (SOUPS 2020). If you wish to submit a paper or deliver a talk at another upcoming USENIX event, please review the open Calls for Papers and Calls for Participation for our upcoming USENIX conferences.

Contact

If you have questions, please contact the SOUPS 2020 Technical Papers Co-Chairs, Joe Calandrino and Michelle Mazurek, or Ann Heron, USENIX Production Manager.

Instructions for Authors of Refereed Papers

  1. Final Papers: A printable PDF of your paper is due on or before Tuesday, June 16, 2020. Final papers must be no more than 12 pages (excluding acknowledgements, bibliography, and appendices) and up to 20 pages total including acknowledgements, bibliography, and appendices.
  2. This is a hard deadline. No extensions will be granted.
  3. Papers must use the SOUPS formatting template (available for MS Word or LaTeX), and be submitted as a PDF via the submission system by June 16, 2020. If you have questions, please contact the USENIX Production Department.
  4. Production Requirements:
    • Title, author, and abstract certification: The final PDF's title and author information, including author order and affiliation, and the abstract, must exactly match the information entered into the HotCRP submission system. Please update the information in HotCRP as necessary, then check the certification checkbox. Please note: if you make any changes after you check the certification checkbox, you will need to check the box again.
    • Please embed all fonts and make sure that your final paper PDF is searchable.
    • Page numbers must be suppressed on the final PDF.
  5. Consent Form: Each author must sign a consent to publish form, which allows USENIX to publish the paper as well as any slides, audio, and/or video of your presentation. USENIX makes these freely available as part of our commitment to open access. Please review and e-sign the form. If you are the lead author, please be sure all of your co-authors sign a form.
  6. Use of Images, Audio, and Video in your Materials: It is very important that you secure permission to use copyright-protected materials in your slide deck, paper, or other materials used at a conference or submitted for publication. Even when an item has a Creative Commons license, you must read and comply with the terms of the license.

    USENIX receives copyright infringement notices from time to time, resulting from authors or speakers using copyright-protected materials without proper licensing or attribution. When this happens, we have to depublish the work in question until/unless the issue is resolved. Licensing fees may be incurred, even when the work is depublished, and USENIX will bill the author or speaker for any costs incurred. When possible, USENIX will refer the complainant directly to the author or speaker, who will be solely responsible for resolving the complaint.
  7. Presentations: Authors are required to record videos of their presentations and prepare their slide decks prior to the conference. Videos and slide decks are due Thursday, July 16, 2020 via the submissions system.

    Video Specifications:

    • Authors must prepare two videos:
      • A mandatory shorter video of 4–5 minutes in length: this video will be played live for you by the USENIX staff during the event at your designated talk time slot of the program (and will be followed by a Q&A session that authors will answer live).
      • An optional longer video of 14-16 minutes in length: this video will be posted on the USENIX web site a week in advance of the conference to allow participants to view the material and start discussing the paper on a Slack channel (channel information will be provided after registration and before the event occurs).
    • MP4 file format
    • 1080p preferred
    • 16:9 aspect ratio preferred
    • 500MB max file size
    • Clear audio (headphones and headsets are permitted)
    • The following file naming convention, wherein [lastname] is the last name of the primary author of the paper:
      • Short video: soups2020_video_short_[lastname].mp4 (i.e. soups2020_video_short_zadok.mp4)
      • Long video: soups2020_video_long_[lastname].mp4 (i.e. soups2020_video_long_zadok.mp4)
    • Fullscreen slides with a speaker inset, as shown here:
    • Please ensure that your speaker inset does not cover any pertinent information on your slides.


    Slides Specifications:

    • Please upload the talk slides from the short video presentation, rather than the long presentation.
    • 16:9 aspect ratio preferred
    • Introduction slide at the beginning of your presentation that clearly lists the name of your paper and the authors
    • Closing slide to thank your audience and/or collaborators and list your contact information should you wish to receive follow-up questions from attendees
    • PDF Format
  8. Embargo Requests: All papers will be available online to registered attendees before the conference. If your accepted paper should not be published prior to the event, please notify the Production Department. The papers will be available online to everyone beginning on the first day of the conference.

Need help preparing your video? See the USENIX Virtual Conferencing Video Instructions for Presenters for step-by-step instructions.