Important Dates and Deadlines
- Monday, July 20: Early Bird registration and hotel discount deadline
- Monday, July 27: Monitor order deadline
- Tuesday, August 5: Tracking numbers due to [email protected] (if applicable)
- Wednesday, August 9–Friday, August 8: Shipping window
Exhibits Schedule
Tabletop exhibits will be open throughout the conferences. Peak traffic occurs during the breaks, just before and after sessions. Please refer to the symposium program page for complete details and the break schedule.
Exhibits Move-In and Move-Out
- Wednesday, August 12: 7:00 am–8:00 am
- Friday, August 14: 12:30 pm, clear by 2:00 pm
Exhibit Hours (subject to change, pending final program)
- Wednesday, August 12, 8:00 am–5:00 pm
- Thursday, August 13, 8:00 am–5:00 pm
- Friday, August 14, 8:00 am–12:30 pm
Exhibit Details
Exhibitor tables will be located on level 2 in the Grand Ballroom Prefunction area, adjacent to sessions. You may bring a pop-up banner no larger than 6’ W x 8’ H, a branded tablecloth, and giveaways. Please be aware that you must transport these items in and out of the venue or ship them directly to the venue.
Included with each tabletop exhibit
- Six-foot draped table
- Two chairs
- Conference WiFi access
- Electrical access
- Two exhibitor badges
Internet and Electrical
USENIX provides free WiFi to all attendees and exhibitors. Tabletop exhibitors may access the conference WiFi network and the electrical outlet. Please bring your own cables as needed for your devices. If you need a hardwired Ethernet line, please email [email protected] for more information.
Monitor Rental
Monitors should be ordered through Show Imaging by Monday, July 27, 2026.
Lead Retrieval
Exhibitors have the option to use Cvent’s LeadCapture app and purchase licenses to use the app to scan attendee badges at their tabletop exhibit. Badge data is limited to the attendee's name, email, company, and title. If you require more details, such as the country or phone number, you must request this information during your interaction with the attendee. USENIX does not provide, maintain, or distribute leads and contact information and is not responsible for technical or user errors.
Your exhibit’s admin can place the order within the Cvent exhibitor portal and request an invite by emailing [email protected]. Please advise your onsite staff to download the app from the Apple App Store or Google Play Store before arriving at the venue. Our ability to troubleshoot onsite is limited. Here are instructions on how to use the app.
Domestic Shipping
You may ship directly to the venue per the instructions below. The venue may charge a small fee to hold your packages if they are over 40 lbs. Do not send palletized materials.
Inbound Domestic
Please send all inbound shipments to arrive no sooner than Wednesday, August 5. All items must be received no later than Friday, August 7.
Email [email protected] your shipment's tracking numbers and a description of the contents so that we can better locate your packages on-site. Note: The venue may charge a small fee to hold your packages if they are over 40lbs. Please do not send palletized materials.
International Shipping
When shipping internationally, label all packages to your company's onsite point of contact. USENIX does not handle customs clearance or provide staff identification for customs purposes. Your company is solely responsible for ensuring shipments clear customs and arrive in time for the event.
Outbound
Hold onto your boxes if your team needs to ship back items. Please have prepaid, pre-printed labels ready in advance and coordinate with the UPS office at the venue.
Exhibitor-only Registration
Exhibitor-only badges are required for those staffing a table. Exhibitor-only badges are separate entities from conference passes or any sponsor passes that may be part of your sponsorship.
- Email [email protected] to request the registration instructions.
What is the difference between an exhibitor badge and a conference pass?
Anyone planning to attend sessions should register for a conference pass, either paid or via a complimentary “sponsor pass” per your sponsorship agreement. Exhibitor registration allows you to staff the table, but does not grant access to sessions. Anyone registered to attend sessions may also serve as an exhibitor; they do not need to register as an exhibitor.
Overnight Security
There is no overnight security. Please coordinate with a USENIX staff member at the badge pickup counter to request that small packages be stored overnight on Wednesday and Thursday by 4:30 pm.