Important Dates and Deadlines
- Monday, May 11: Hotel discount deadline
- Friday, May 15: Monitor orders due
- Tuesday, May 26: Tracking numbers due to [email protected] (if applicable)
- Wednesday, May 27–Friday, May 29: Shipping window
- Wednesday, May 27: Lead retrieval orders are due
Tabletop Hours
Tabletop exhibits will be open throughout the conference. Peak traffic occurs during the breaks, just before and after sessions, and toward the latter half of the luncheon on Monday. Please refer to the PEPR '26 program page for complete details and break schedule.
- Exhibit move-in
- Monday, June 1, 7:00 AM–8:00 AM
- Tabletop hours (tentative)
- Monday, June 1, 8:00 AM–5:00 PM
- Tuesday, June 2, 8:00 AM–3:45 PM
- Exhibit move-out
- Tuesday, June 2, 3:45 PM–4:30 PM
Exhibit Space Details
Exhibitor tables will be located on the Mezzanine area adjacent to sessions. You may bring a pop-up banner (max 6' W x 8'H), branded tablecloth, and giveaways. Please be aware that you must transport these in and out or ship directly to the venue per the instructions below. The venue may charge a small fee to hold your packages if they are over 40 lbs. Please do not send palletized materials.
Included with each tabletop exhibit
- Six-foot draped table
- Two chairs
- Conference WiFi access
- Electrical access
Internet and Electrical
USENIX provides free WiFi to all attendees and exhibitors. Tabletop exhibitors may access the conference WiFi network and the electrical outlet. Please bring your own cables as needed for your devices. If you need a hardwired Ethernet line, please email [email protected] for more information.
Monitor Rental
Monitors should be ordered through Show Imaging no later than Thursday, May 21.
Lead Retrieval
Exhibitors have the option to use Cvent's LeadCapture app and purchase licenses to use the app to scan attendee badges at the tabletop exhibits. Badge data is limited to the attendee's name, email, company, country, and title. If you require more details, such as phone number, you must ask for this during your interaction with the attendee. USENIX does not provide, maintain, or distribute leads and contact information and is not responsible for technical or user errors.
Your exhibit's admin can place the order within the Cvent exhibitor portal and request an invite by emailing [email protected]. Please advise your onsite staff to download the app from the Apple App Store or Google Play Store before arriving at the venue. Our ability to troubleshoot onsite is limited. Here are instructions on how to use the app.
Shipping
Inbound
Please send all inbound shipments to arrive between Wednesday, May 27, and Friday, May 29. Use the shipping label linked below to ensure we can locate your packages onsite. Please send [email protected] your tracking numbers and a description of the contents. The venue may charge a small fee to hold your packages if they are over 40lbs. Please do not send palletized materials.
Outbound
Hold onto your boxes if your team needs to return items. Please have prepaid, pre-printed labels ready in advance.
Exhibitor-only Registration
Exhibitor-only badges are required for those staffing a table. Exhibitor-only badges are separate entities from conference passes or any sponsor passes that may be part of your sponsorship.
- Email [email protected] to request the registration instructions.
What is the difference between an exhibitor badge and a conference pass?
Anyone planning to attend sessions, should register for a conference pass, either paid, or via a complimentary “sponsor pass” per your sponsorship agreement. Exhibitor registration allows you to staff the table, but does not grant access to sessions. Anyone registered to attend sessions may serve as an exhibitor; they do not need to register as an exhibitor.
Overnight Security
There is no overnight security. Please coordinate with a USENIX staff member onsite to request small valuables be stored overnight on Monday and Tuesday.