Important Dates and Deadlines
- Monday, July 21: Early Bird registration and hotel discount deadline
- Friday, August 1: Monitor orders deadline
- Tuesday, August 5: Tracking numbers due to [email protected] (if applicable)
Exhibit Hours
Tabletop exhibits will be open throughout the conference. Peak traffic occurs during the breaks, just before and after sessions. Please refer to the symposium's program page for complete details and the breaks schedule.
Exhibitor Move-In and Move-Out (Updated)
Wednesday, August 13, 2025: 7:00 AM - 8:00 AM
Friday, August 15, 2025: 12:30 PM, clear by 2:00 PM
Exhibit Hours (Updated)
Wednesday, August 13, 2025: 8:00 AM - 5:00 PM
Thursday, August 14, 2025: 8:00 AM - 5:00 PM
Friday, August 15, 2025: 8:00 AM - 12:30 PM
Exhibit Space Details
Exhibitor tables will be located on level 6, adjacent to sessions. You may bring a pop-up banner (max 6’ W x 8’H), branded tablecloth, and giveaways. Please be aware that you must transport these items in and out of the venue or ship them directly to the venue. The venue may charge a small fee to hold your packages if they are over 40 lbs. Please do not send palletized materials.
Included with each tabletop exhibit
- Six (6) foot draped table
- Two chairs
- Conference WiFi access
- Electrical access
Internet and Electrical
USENIX provides free WiFi to all attendees and exhibitors. Tabletop exhibitors may access the conference WiFi network and the electrical outlet. Please bring your own cables as needed for your devices. If you need a hardwired Ethernet line, please email [email protected] for information.
Monitor Rental
Monitors should be ordered through Show Imaging by Friday, August 1, 2025.
Lead Retrieval
Exhibitors have the option to use Cvent’s LeadCapture app and purchase licenses to use the app to scan attendee badges at their tabletop exhibit. Badge data is limited to the attendee's name, email, company, and title. If you require more details, such as the country or phone number, you must request this information during your interaction with the attendee. USENIX does not provide, maintain, or distribute leads and contact information and is not responsible for technical or user errors.
Your exhibit’s admin can place the order within the Cvent exhibitor portal and request an invite by emailing [email protected]. Please advise your onsite staff to download the app from the Apple App Store or Google Play Store before arriving at the venue. Our ability to troubleshoot onsite is limited. Here are instructions on how to use the app.
Inbound Shipping (Updated July 29, 2025)
Please send all inbound shipments to arrive at Fern Expo's Advance Warehouse by Friday, August 8th. You will receive an email from Fern to access their portal to order and manage your inbound and outbound shipments. Please send [email protected] your tracking numbers and a description of the contents.
Hold onto your boxes if your team needs to return items. Please have a bill of lading ready before you tear down your exhibit, and no later than 1:00 PM on Friday, August 15.
Overnight Security
There is no overnight security. Please coordinate with a USENIX staff member onsite to request that small valuables be stored overnight before 4:00 pm, if necessary.