USENIX - Detailed Instructions for Accepted Authors

Instructions for Accepted Material
1st USENIX Workshop on Intrusion Detection and Network Monitoring

April 9-12, 1999,
Santa Clara, California, USA

DEADLINE

Both final camera-ready (i.e., physical, laser-printed) copy and electronic versions are due on or before Tuesday, February 23, 1999. Copy received after this date will not be included in the printed proceedings.

ELECTRONIC VERSIONS

We request that you email two electronic versions of your paper on or before February 23, 1999 to: detectionfiles@usenix.org. These versions will be added to the USENIX WWW Online Library and are not a substitute for the printed camera-ready copy. Please send:

One version in fully formatted HTML, with any illustrations in .gif or .jpeg format. If multiple files are involved, a uuencoded tar of a directory containing all the files is preferred.
Second version in fully formatted PostScript, including any figures. Please make sure that the PostScript is generic (ASCII, level 1 preferred) so that it will print on a wide variety of PostScript printers. Please see Generating Portable PostScript.

URLs

If you have information online about any software or documents discussed in your paper, please send us the relevant URLs (if they are not already mentioned in your paper) so we may point to the relevant site.

SPECIFICATIONS FOR CAMERA-READY AND POSTSCRIPT VERSIONS

Please avoid excessive font changes!

Below are the general specifications that we require for submission of your camera-ready copy:

Length: 12 pages maximum

2 column: 3.125 inches (") wide

Gutter: .25"

Font: Times Roman strongly preferred

Left/right margin: 1"

Top margin: 1"

Bottom margin: 1"

Title: 14 pt bold

Text: 10 pt on 12pt (leading)

Attributive info:

Author's name 12 pt roman

Author's affiliation 12 pt italic

Headings: 12 pt bold

Footnotes, equations & illustration captions: no smaller than 8 pts.

Illustrations: Black & white only

Format

USENIX tries to ensure a consistent style of proceeding. Layout sheets are not required, but authors are required to adhere to the following format parameters. Deviations from this style must be cleared with the Publications Director (see address below) before submission. Please notify Marcus Ranum detection99chair@usenix.org of any deviations as well.

Typeface and Size

Papers should be done in a readable font set, preferably a serif font like Times-Roman. Again, please refrain from making excessive font changes. It makes for poor readability.

Type should be no smaller than 10 points for the body text. Text should be printed single-spaced (e.g., at approximately 120% leading: 12pt for 10pt text, 14 or 15pt for 12pt text).

Headings are 12 points, and footnotes, equations and illustration captions in 8 pt type. Type that is too small will not reproduce legibly.

We recommend using 14-point bold text for titles, 12-point roman for author('s') name(s), 12-point italic for their affiliation, and 10-point type for the text body.

Layout

Copy should be submitted on 8.5 by 11 inch pages. The "active" area should be a 6.5 by 9 inch rectangle centered in the physical page. Text should be set in a double columns (3.125" each) in portrait orientation (long axis vertical). Illustrations and diagrams may be in either portrait or landscape orientation, but be sure to indicate "top" (an arrow or legend penciled lightly on the reverse is a good idea).

Print your paper with 1 inch margins, left and right, and 1 inch top and bottom. Both text and illustrations should be set to the 6.5 by 9 inch rectangle.

Please put references together at the end of your paper, not in footnotes.

Reproduction will be black on white only, on flat-surface paper. Keep this in mind when producing illustrations (particularly when using shaded areas -- some shadings are hard to differentiate in offset-printed copies). We will not accept color prints or transparencies. Only black and white will reproduce well.

Do not use running titles, headers, or footers on the pages. Do not print page numbers on the papers. Number your pages lightly in pencil on the the reverse side of each page.

Attribution information (authors' affiliations, network addresses, etc.) should be included at the beginning of the first page of text. Dedicated title pages should not be used. Keep attribution short --- no biographies or other extended information. Include e-mail addresses, if available. A short, 200-300 word abstract should also be included.

Page Count

Papers should be no more than 12 pages. 12 pages is the maximum without special approval of the program chair. The 12-page limit includes any references, diagrams, or appendices.

Print Quality

Please send two copies of original, single-sided output, not xerographic copies of output. Please package the submission so it will survive the journey.

Final copy should be done on a phototypesetter, 300 dpi or better laser printer. If possible, use a high-contrast laser-printer paper. If you do not have access to these output devices, and your paper is in a standard text processor format (e.g., troff, PostScript, etc.), we will be able to print it for you. Contact the USENIX Publications Director.

Internal Style

Proofread your paper carefully. Run a spell-checker against your paper and have someone else proofread it for you.

Availability

Please include a section at the end of your paper providing availability information. If the system you describe is available to others, and if more information (reports, etc) may be obtained, indicate terms and contact information.

Content

Note that some licensed material may not be publishable. USENIX does not have the resources to research licensed material and will rely on your determination. If there is ANY question on this matter, please contact your program chair immediately.

Gender Bias

Be aware in your writing when referring to programmers, users or whomever, that the pronouns "she" or "he or she" is used fairly. If this is not done it becomes offensive and distracting. It is also contrary to expected behavior, particularly in a professional forum.

Information

With each paper, complete the attached checklist indicating who should be contacted if there is a problem with the format of the camera-ready copy.

SENDING IT IN

The final paper (both copies) should be mailed to the USENIX Publications Director:

Jane-Ellen Long
USENIX Association
2560 Ninth Street, Suite 215
Berkeley, CA 94710

PRESENTATIONS

Each paper will be scheduled in a 30-minute time period (no more than 25 minutes for your talk and at least 5 reserved for questions). We will very closely monitor the time and will not allow talks to run over their allotted time. Prepare your talks accordingly.

Make your overheads or slides legible from a distance. Please read the USENIX slide presentation guidelines. (While the guidelines were written with larger USENIX conferences in mind, they all still apply to your presentation.) A good rule of thumb with respect to font size is that if you're using slide preparation software, such as PowerPoint, do not use any sizes smaller than the application's defaults.

We strongly suggest that you speak at the lectern and have an assistant handle your overhead slides (the session chair can help you find a slide turner if necessary). A laser-style pointer will be available at the lectern for your use, if needed to help explain a slide. For 35mm slides, a remote control for the projector will be provided at the lectern.

If you will need more A/V than one microphone, overhead projector or 35mm projector, please contact the USENIX conference office via email at: conference@usenix.org or by phone at: (714) 588-8649. They will gladly accommodate your request.